As an HVAC contractor, you’re already familiar with building quotes that cover your costs—from materials to labor to equipment. But are you accounting for all the tools that make your business run?

One cost that often gets overlooked is the software you use to create quotes, manage jobs, and drive profitability.

With OnCall Air, which charges based on your usage -- not seats or users -- it’s easy to connect the cost of your software directly to the jobs it helps you win. Instead of treating OnCall Air as a general overhead expense (SG&A), you can bake it directly into your quotes—just like materials or equipment costs!

OnCall Air is not just an administrative line item—it’s a resource that helps you win jobs, create accurate quotes, and operate more efficiently. Including it in your project costs ensures you’re compensated for all the resources you use to deliver value to customers.

Because OnCall Air's costs are tied to how much you use it, it’s easy to include those costs in the quotes it helps you build. By spreading these costs across your jobs, you ensure it’s not eating into your profits. Instead, it becomes a self-sustaining part of your operation, covered by the very jobs it helps you win and complete.

Adding just a few dollars to each quote to cover OnCall Air's usage-based cost can boost your profitability without scaring off customers. Since OnCall Air scales with your business, the cost naturally aligns with your project volume, making it an even better fit for this approach.

Our suggestion for including your OnCall Air cost is as follows:

The average cost of a quote varies based on your typical volume, and is dependent on your close rate. Let's say you estimate your cost per sold job to be $20.

You can create a separate installation item, and give it a general description about your company, for example: "[Air Champion's] detailed digital and transparent quoting process". You can then include the cost you calculated in step 1. Finally, you can make it so that this Installation Item is included in every job automatically.

Now, the installation item is automatically included in each job that you quote, helping you further differentiate your company AND covering your cost.

When you include OnCall Air's costs in your quotes, you’re not just covering your bases—you’re setting your business up for sustainable growth.

Your customers benefit too, as OnCall Air helps you deliver accurate quotes and high-quality service.

Think of it as one more way to ensure your business tools are working for you, not against you. With a simple adjustment to how you handle OnCall Air's costs, you’ll be taking another step toward maximizing your profitability and efficiency.